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About Us

Emergency Plans

Rock Prairie

Presbyterian Church



8605 East County Road A

Janesville, WI

Table of Contents

1. Introduction

2. Purpose

3. Scope

4. Discussion

5. Evacuations

Emergency Phone Numbers

1. Medical Emergency

2. Fire

3. Tornado

4. Crime in Progress or Hostile Intruder

5. Bomb Treat or Bomb Emergency

6.Power Outage or Gas Leak

Appendix A: Emergency Evacuation Routes

Appendix B: Location of Fire Extinguishers and AED

Appendix C: Bomb Threat Checklist

1.Introduction – an emergency is defined as a situation that poses an immediate risk to health, life and/or property, but is within the abilities of on-site persons, first responders and agencies to take corrective action. Most emergencies require urgent intervention to prevent a worsening of the situation.

2.Purpose – the purpose of this emergency plan is to provide for the safety and well-being of employees, volunteers, members, invited guests and anyone else present on the grounds of the Rock Prairie Presbyterian Church of Janesville, Wisconsin.

3.Scope – this plan will provide information, guidance and directions to key individuals on steps to be taken to address the most likely types of emergencies. Not every type of potential emergency or circumstance can be predicted. It is critical that individuals in a leadership or decision-making position take positive and immediate action to mitigate the risk or danger to individuals and property. This plan applies to all usage of the property to include daily work routines, committee meetings, special events, Sunday worship, community programs, weddings, funerals, etc.

4.Discussion – In caring for “our people” we must face the reality that emergencies happen and prepare for their eventuality. Churches have always been subjected to emergencies such as heart attacks, fires, etc. plus the forces of nature such as severe storms and tornados. At one time, churches were considered a place of refuge. However, the times in which we live today seem to have brought the world, with its crime and uncertainty, right into the place we deem most sacred. We often hear stories of robbery, theft, vandalism and hostile situations occurring in places of worship. We need to pray for the best and plan for the worst and accept whatever God provides. Whenever an emergency presents itself, the first concern is the safety and well-being of the employees and anyone else present on the property. People first…stuff later!

In all cases:

•Keep your eyes, ears and all other senses alert and be aware of what is happening around you. What is that unusual smell? Why does this not feel right? What is causing that weird sound? What is happening to that person?

•Remain calm – evaluate the situation – take action.

•Use your best judgment, especially when something doesn’t fit into the “normal” expectations.

•Always call 9-1-1 whenever you feel that you or other people are in danger, or the situation or solution to the problem exceeds your capabilities.

5.Evacuations – if you are told to evacuate the facility:

•Proceed calmly and orderly to the parking lot a safe distance from the church.

•If shelter is required, proceed calmly and orderly to the manse.

These are the primary “rally points” but their locations may have to change if the nature of the emergency requires. Once there, check to insure all co-workers and anyone else you are responsible for are there as well. Do not go back into the church until someone in authority has given the “all clear.” Insure the office staff is always aware of any emergency.

Under “Types of Emergencies” you will find a quick reference to actions you should take in specific situations. All staff members and key leaders such as Committee Chairman, Session members and ushers should be guided by these steps in an emergency. Some activities such as the nursery, physically impaired, worship in progress and other large assemblies of people will have a more detailed list of responsibilities and emergency actions. Keep this plan handy in offices and other strategic locations. Everyone, staff and volunteers responsible for other people, should be familiar with its contents.

If the media inquiries about an emergency incident, the church response should be made only by the senior pastor. Other persons are to refer all inquiries to the senior pastor and not give out any information.

Phone Numbers


Non-emergency numbers:

•Rock County Sheriff: 608-757-2244

•Milton Fire: 608-868-2842

•Alliant Energy: 800-862-6261

•Telephone Company: TDS METROCOM, 877-208-5111

•Rock County (Public Works): 608-757-5450

•Mercy Clinic East: 608-756-7100

•Electrician: Bill Clarke, 608-751-4546

•Plumber: F.B. Reeder Plumbing (Josh Boggess), 608-676-4882

•Heating/AC: Pavlik Brothers (24/7 Services) 800-762-1307 or 608-868-6411

Types of Emergencies

Always Remain Calm – Evaluate Situation – Take Action

1.Medical Emergency

•If the problem is beyond your capabilities call 9-1-1. Be prepared to give the following information:

•Name and phone number

•Location: 8605 East County Road A, Janesville

•Number of people involved

•Nature of injury or illness

•If possible, stay on the call until help arrives

•If the injuries are minor treat from supplies in first aid kits.

•Know who is trained in first aid, CPR and AED usage.

While waiting for professional help do not move the ill or injured person unless safety considerations necessitates movement or transportation to a safer location. Send a person outside to flag down emergency personnel and show them where to go.

When professional help arrives:

•Allow first responders to take control of the situation

•Stand by to assist as needed

If the spouse, parent, responsible adult or next-of-kin was not present during the emergency, someone from the office staff must notify them of the occurrence. Do not attempt to make a medical diagnosis of the problem. Tell them what happened and what hospital the person was taken to. If the emergency was caused by an accident or injury, help the office staff get appropriate information as they need to complete an injury report. If necessary, staff should take photos of the scene to document any circumstances which lead to the accident.


•Call 9-1-1 and evacuate the building. Move people in an orderly manner according to established exit routes. Move to one of the rally points.

•If circumstances allow (without putting anyone in harm’s way), clear rooms, close doors and windows. Accompany people to designated rally points.

•Leaders should account for people including staff, volunteers, and guests.

•An “All Clear” signal will be given indicating it is safe to return to the building.


•When a warning is issued by sirens or other means, seek inside shelter. Consider the following:

a.During a church event, the Senior Pastor, Associate Pastor, ushers and other church leaders should assist in directing people to a safe haven. Give immediate assistance to people with physical limitations and children.

b.Move people to small interior rooms with no windows or hallways away from doors and windows.

c.Stay away from outside walls and windows.

d.Crawl under tables, pews or other furniture providing overhead protection.

e.Use arms to protect head and neck.

f.Remain sheltered until the tornado threat is announced to be all clear.

g.During a Sunday service with limited reaction time, the safest place is under the pews. Even though there are outside walls and glass in the sanctuary, the large steel and wood beams will provide maximum protection. The key to reducing injuries is to take cover as soon as possible.

h.People in Fellowship Hall should crawl under tables or move to adjacent classrooms depending on available time.

4.Crime in Progress or Hostile intruder

•Do not attempt to apprehend or interfere with the criminal except for self-protection. If possible, your first reaction should be to escape and avoid confrontation.

•If possible, call 9-1-1.

•If the assailant is in possession of a weapon, direct everyone to drop, cover and remain motionless.

•In the event gunfire is heard, everyone should be directed to lay flat on the ground.

•If the assailant does not have a weapon, move people away from the scene of the crime in an orderly fashion. If the situation permits, make notes of as many details as possible.

•If it is an intruder, talk to the person in a low, non-threatening manner. Keep your distance. Do not attempt to deceive or threaten the intruder. Maintain order among people. Be constantly alert and prepared for violence.

•If the intruder creates a hostage situation, the primary concern must be the safety of people and staff. Individuals who take hostages are frequently emotionally disturbed and it is important to not antagonize them. Communication must be handled in a calm, quiet, non-threatening, non-joking manner, always remembering that it may take very little to cause such people to become violent.

5.Bomb Threat

A bomb threat exists when a suspected bomb or explosive device has been reported, but not located. If possible, use the checklist in this plan (Appendix D) to share with law enforcement authorities.

•Try to gain as much information from the caller as possible including: detonation time, location of bomb, type of bomb, voice characteristics, background noises and reason for bomb threat (use attached bomb threat checklist to get as much information as possible).

•Cease any cell phone communications on site.

•Report threat to the office and call 9-1-1 from church phone.

•If a suspicious package is found, DO NOT TOUCH IT!

•Account for people in the area and evacuate.

•Move a safe distance away from the church.

•Once out of the church, remain there until an all clear signal is given.

6.Bomb Emergency

A bomb emergency exists when a bomb has been located or a bomb has exploded.


•Cease any cell phone communications on site.

•Call 9-1-1 using church phone. The dispatcher will ask for information about the device. Police, fire and emergency medical services will be dispatched.

•Evacuate in an orderly manner and direct people to a safe distance from the church.

•Account for all people.

•Stay away from potential explosion area and vehicles.

•Once out of the building, remain there until an all clear signal is given.

7.Power Outage

•Call the utility company (800-862-6261).

•Depending on the time of year, a small group of employees and/or volunteers can rally at the manse for shelter.

•If a long duration with no power exists, large groups of people for Sunday service or special event should be asked to leave the premises.

•If the building is evacuated, one staff person should remain on site to accompany utility officials.

•If an extended power loss is experienced during winter months, water lines should be drained and propylene-glycol should be added to toilet bowls, toilet tanks, sink traps and floor drains.

•Electronic equipment should be brought up to ambient temperatures before energizing to prevent condensate from forming on circuitry.

•Water pipes should be checked for leaks from freeze damage after the heat has been restored to the church and water turned back on.

8.Gas Leak

Natural gas leaks, with odor in the building, may occur and bring danger of explosion. Natural gas rises and may be outside because the main gas line is outside the building. Natural gas is mixed with Mercapton to give it an odor. The gas goes up and the odor goes down. If odor is detected in the building:

•Evacuate the building immediately, per fire evacuation procedures. Get everyone a safe distance from the church.

•If you suspect or smell a natural gas leak, do not phone from within the church. Phone from a location outside the church.

•Call 9-1-1 and Alliant Energy at 800-862-6261.

•If possible, turn-off the main gas valve. Location: Utility Room.

•Keep staff and other people a safe distance away from the church until the all clear has been given by utility officials.

Appendix C

Bomb Threat Checklist

Listen carefully. Do not interrupt the caller except to ask:

1.Where is the bomb? ______________________________________________________

2.When will it go off? _______________________________________________________

3.What does it look like? ____________________________________________________

4.What kind of bomb is it? ___________________________________________________

5.What will cause it to explode? ______________________________________________

6.Who are you? ___________________________________________________________

7.Where are you now? _____________________________________________________

8.Why are you doing this? ___________________________________________________

Call Received By:

Time of Call:

Length of Call:Date:

Description of Caller:

Male Female Adult JuvenileApproximate Age of Caller:


Loud Soft

Raspy Pleasant

High Pitched Deep

Intoxicated Taped


Clearing Throat

Other Fast Slow

Distant Distorted

Stutter Nasal

Slurred Precise

Whispered Lisp


Other _______________ Excellent Good

Fair Poor


Other ________________

Use of certain words or phrases ________________



Local Not Local

Foreign Regional


Other _________________

Calm Angry

Rational Irrational

Coherent Incoherent

Deliberate Emotional

Righteous Laughing

Excited Office Machines

Factory Machines

Bedlam Traffic

Animals Voices

Quiet Music

Mixed Party

PA System Static

•While you are talking to caller, if someone else is present, have them call 9-1-1 on another church phone line. Do not use a cell phone!

•Do not look for the bomb.

•Evacuate the church immediately.

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